Executive Virtual Assistant - Full-Time

Position Title: Executive Virtual Assistant
Location: Remote
Type of Employment: Full-time
Salary Range: TBA
Job Summary:
We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision.
You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards.
Key Responsibilities:
Executive & Administrative Support

Manage calendars, scheduling, appointments, and rescheduling

Coordinate meetings, Zoom calls, workshops, and speaking engagements

Organise domestic and international travel arrangements and itineraries

Manage inboxes, communications, and operational priorities

Maintain accurate records, systems, and documentation

Support daily business operations and workflow management

Anticipate needs and proactively resolve issues

Client Communication & Coordination

Liaise professionally with clients regarding scheduling and appointments

Support onboarding and client communication processes

Ensure a premium client experience with timely and professional communication

Maintain confidentiality and high attention to detail in all interactions

Systems & Technology Management

Build and manage workflows inside Go High Level (GHL)

Create landing pages, automations, funnels, forms, and campaigns

Manage CRM systems and client databases

Use ClickUp (or similar tools) for task and project management

Support continuous system optimisation and process improvement

Event & Retreat Coordination

Coordinate retreats, workshops, masterminds, online events, and luxury experiences

Manage event logistics, schedules, timelines, and communications

Support both online and in-person event execution

Assist with attendee coordination, planning, and preparation

Opportunity to attend and support international retreats and events

Requirements & Qualifications:

Experience: Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business

Experience working in fast-paced environments with shifting priorities

Proven experience coordinating events, retreats, workshops, or masterminds

Strong ability to manage multiple projects and deadlines simultaneously

Technical Skills

Highly proficient in Go High Level (GHL)

Ability to independently build workflows, automations, funnels, and landing pages

Experience with ClickUp or similar project management tools

Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems

Fast learner with strong technical adaptability

Personal Attributes

Exceptional organisation and time management skills

Proactive, solution-oriented mindset

Strong communication and interpersonal skills

Calm and composed under pressure

High attention to detail and execution quality

Reliable, trustworthy, and accountable

Self-motivated with ability to work independently

Positive, get it done attitude

Flexible and adaptable to changing priorities

Passion for personal development, mindset, and leadership

Bonus Skills:

Experience in coaching, personal development, or transformation industries

Social media or content coordination experience

Canva or basic design skills

Copywriting or marketing experience

Experience supporting online launches or digital programs

Applicants must submit a DISC Profile as part of the application process

Must be willing to support retreats and live event coordination

Opportunity to attend and assist at international retreats and events throughout the year

Benefits:

Permanent Work from home

Great team of smart people, in a friendly and open culture

Real responsibilities and challenges in a fast-evolving company

7-14 days annual leave credits

Submission Instructions:

You can directly send your application in:

Attach your resume in PDF Format and make sure to include your tools & software proficiency.

Originally posted on Himalayas