Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.
This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

Accurate

Complete

Organized

Audit-ready

If you are:

Extremely detail-oriented

Organized and process-driven

Comfortable working with repetitive, high-volume tasks

Strong with Excel, CRM systems, and data validation

This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)

Enter and update records across:

Salesforce

HubSpot

Airtable

Microsoft Excel

Google Sheets

Cross-check data against:

Contracts

Invoices

Customer records

Internal documentation

Identify and correct:

Duplicate entries

Missing information

Incorrect records

Formatting inconsistencies

Data Cleaning & Maintenance

Clean and standardize datasets using:

Filters

Pivot tables

Formulas

Sorting tools

Maintain consistent formatting and naming conventions

Perform recurring data audits to ensure long-term data integrity

File & Record Organization

Maintain organized digital records across:

Google Drive

SharePoint

Dropbox

Ensure files are:

Properly named

Structured

Version-controlled

Easy to retrieve

Reporting & Cross-Functional Support

Generate daily and weekly operational reports including:

Data update logs

Audit summaries

Transaction tracking reports

Support teams across:

Sales

Finance

HR

Operations

Compliance & Data Integrity

Maintain confidentiality of sensitive business and customer data

Follow data handling standards aligned with:

GDPR

HIPAA

CCPA

Internal compliance procedures

Ensure records remain clean and audit-ready at all times

Process Improvement

Identify recurring data quality issues

Suggest improvements to:

Templates

Forms

Data entry workflows

Automation opportunities

Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

Data remains accurate, organized, and reliable

Reports are delivered on time without errors

CRM systems stay clean and up to date

Minimal duplicate or missing records

Teams can confidently rely on business data

What Makes You a Strong Fit

Extremely detail-oriented and accuracy-focused

Organized and highly dependable

Comfortable managing repetitive, process-driven work

Able to work independently with minimal supervision

Strong sense of ownership over data quality

Requirements (Must-Have)
Experience

1–2 years of experience in:

Data entry

Administrative support

Clerical operations

Data management roles

Core Skills

Strong proficiency with:

Microsoft Excel

Google Sheets

Experience using:

Salesforce

HubSpot

Airtable

Similar CRM systems

Strong typing speed and accuracy

Ability to manage high-volume data updates efficiently

Strong written English communication

Nice to Have

Experience in:

Healthcare

Finance

Logistics

E-commerce

Compliance-heavy industries

Exposure to:

Basic SQL

Google Apps Script

Data automation tools

What a Typical Day Looks Like

Update records across CRM systems and spreadsheets

Audit datasets for accuracy and completeness

Cross-check records against source documents

Generate reports for internal departments

Organize and maintain digital documentation

Support teams with operational data requests

In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.
Key Metrics (KPIs)

Typing accuracy ≥ 98%

Error rate below 1%

Same-day or next-day completion of updates

Timely and accurate reporting

Clean, structured, audit-ready datasets

Why This Role Stands Out

High ownership of business-critical operational data

Clear expectations and measurable performance metrics

Cross-functional exposure across sales, finance, HR, and operations

Opportunity to grow into:

Operations roles

Reporting roles

CRM administration

Data operations positions

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task (timed data entry + accuracy assessment)

Client Interview

Offer & Background Verification

Apply Now
If you:

Take pride in clean, accurate work

Thrive in structured, execution-focused environments

Catch small details others miss

Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.
Originally posted on Himalayas