Tech-Savvy Part-Time Operations Coordinator Needed
Budget / SalaryHourly project
TypeFreelance project
LocationRemote
Posted1 hour ago
We're looking for a reliable, tech-savvy part-time coordinator to support the operations of a boutique management consulting firm. This is an ongoing, hourly role, up to 30 hours per week.
What you'll do:
- Manage and coordinate a founder's calendar across client meetings, consulting projects, and speaking engagements
- Set up, run, and troubleshoot Zoom and Google Meet for client calls, internal meetings, and live trainings
- Provide real-time technical support during live virtual trainings (breakout rooms, participant access issues, sharing links and resources)
- Administer and maintain our GoHighLevel account (funnels, forms, pipelines, automations)
- Administer and maintain our Monday.com boards (project tracking, timelines, cross-team coordination)
- Audit internal systems and workflows, flagging inefficiencies and suggesting improvements
- Support light bookkeeping tasks, including generating and sending invoices and following up on payments
- Coordinate project timelines and deliverables across HR consulting and special project work
Use AI tools (e.g. Claude, Cursor, Replit) for occasional small edits to web pages or internal tools
What we're looking for:
- Experience managing a calendar for an executive, founder, or business owner
- Hands-on, hands-dirty experience with GoHighLevel and/or Monday.com (Vibe coding is a plus!)
- Comfortable providing live tech support during virtual meetings, not just setting them up beforehand
- Strong organization and follow-through across multiple tools and projects
- Trustworthy with confidential business and client information
- Curious and eager to learn new skills, including basic bookkeeping/invoicing
Nice to have:
- Experience in HR, business development, or consulting support
- Experience supporting live webinars or trainings
- Familiarity with AI-assisted tools for light web/tool edits
This is a long-term opportunity with room to grow into greater ownership of systems, project management, and potentially HR or business development work as the role develops.
What you'll do:
- Manage and coordinate a founder's calendar across client meetings, consulting projects, and speaking engagements
- Set up, run, and troubleshoot Zoom and Google Meet for client calls, internal meetings, and live trainings
- Provide real-time technical support during live virtual trainings (breakout rooms, participant access issues, sharing links and resources)
- Administer and maintain our GoHighLevel account (funnels, forms, pipelines, automations)
- Administer and maintain our Monday.com boards (project tracking, timelines, cross-team coordination)
- Audit internal systems and workflows, flagging inefficiencies and suggesting improvements
- Support light bookkeeping tasks, including generating and sending invoices and following up on payments
- Coordinate project timelines and deliverables across HR consulting and special project work
Use AI tools (e.g. Claude, Cursor, Replit) for occasional small edits to web pages or internal tools
What we're looking for:
- Experience managing a calendar for an executive, founder, or business owner
- Hands-on, hands-dirty experience with GoHighLevel and/or Monday.com (Vibe coding is a plus!)
- Comfortable providing live tech support during virtual meetings, not just setting them up beforehand
- Strong organization and follow-through across multiple tools and projects
- Trustworthy with confidential business and client information
- Curious and eager to learn new skills, including basic bookkeeping/invoicing
Nice to have:
- Experience in HR, business development, or consulting support
- Experience supporting live webinars or trainings
- Familiarity with AI-assisted tools for light web/tool edits
This is a long-term opportunity with room to grow into greater ownership of systems, project management, and potentially HR or business development work as the role develops.
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