SharePoint Uplift & Structuring Specialist Needed

# SharePoint Developer / Information Architecture Specialist

## Project Overview

We are looking for an experienced **Microsoft SharePoint developer / specialist** to help us rapidly uplift and structure our SharePoint environment over the next **3 weeks**.

The objective is to establish a clean, professional and scalable SharePoint structure that becomes the foundation for **business knowledge management and controlled document management**.

This is not primarily a document migration project. There is relatively little existing-document migration required.

The focus is on getting the **SharePoint structure, navigation, metadata, document governance and key pages** working properly so that we have a strong foundation going forward.

## What We Need

We need someone who can work with us to:

### 1. Build the SharePoint Top-Level / Home Page

Create a professional, user-friendly SharePoint landing page that acts as the **front door to our business knowledge environment**.

The top-level page should provide:

* Clear navigation across key business areas
* Links to important systems and resources
* Business / functional navigation
* Access to key policies, procedures and knowledge
* Clear pathways into departmental / functional pages
* A clean and professional user experience
* Structure that can be expanded over time

The objective is to make the SharePoint home page genuinely useful to employees rather than simply being a document repository.

### 2. Build Key Second-Level Pages

We want to establish the structure for a number of important pages beneath the top-level page.

These will be focused on key business functions / areas and should provide:

* Clear page structure
* Appropriate document libraries
* Logical navigation
* Relevant metadata
* Links to related information
* Consistent page design
* Search / filtering where appropriate

We don't need every possible page built in this engagement. The priority is establishing the **top-level architecture and a small number of high-value second-level pages** that demonstrate the model.

### 3. Establish Knowledge Management & Metadata

A major part of the project is moving towards a controlled approach to **new documents entering SharePoint**.

We want to establish a practical framework where new documents are appropriately classified using metadata such as:

* Business area / department
* Document type
* Category / subject
* Document owner
* Status
* Effective date
* Review date
* Other relevant classification fields

The goal is to make information **structured, searchable and manageable**, rather than relying on users simply creating folders and storing documents wherever they choose.

### 4. Establish Document Governance

Help us implement the SharePoint configuration required so that **new documents follow a controlled process**.

This may include:

* Content types
* Site columns
* Metadata
* Document libraries
* Views
* Naming conventions
* Document templates
* Required metadata
* Version control
* Approval / publishing processes where appropriate
* Ownership and review processes

We want the solution to be practical and easy for business users to adopt.

### 5. Minimise Existing Document Migration

There will be **limited migration of existing documents** as part of this project.

Our priority is to get the **future-state SharePoint structure right** rather than spending the three weeks undertaking a large-scale document migration.

Existing documents can largely remain where they are initially, with migration / rationalisation becoming a future phase where required.

## Deliverables

At the end of the 3-week engagement, we expect to have:

1. **A completed SharePoint top-level / home page**
2. **Key second-level business pages established**
3. **A clear SharePoint information architecture**
4. **Navigation structure implemented**
5. **Document libraries appropriately configured**
6. **Metadata / site columns established**
7. **Relevant content types established**
8. **Controlled approach for adding new documents**
9. **Appropriate views, filtering and search configuration**
10. **Basic document governance structure**
11. **Consistent page and library design**
12. **Documentation explaining the implemented structure and governance**
13. **Handover to our internal team**

## Ideal Freelancer

We are looking for someone with strong practical experience in:

* Microsoft SharePoint Online
* Modern SharePoint sites and pages
* SharePoint information architecture
* Document management
* Metadata and content types
* SharePoint document libraries
* Knowledge management
* Search and filtering
* SharePoint permissions / governance
* Microsoft 365
* Power Automate where relevant

You should be comfortable working directly with business stakeholders and translating business requirements into a **simple, usable SharePoint architecture**.

We are **not looking for someone who simply builds attractive SharePoint pages**. The successful freelancer needs to understand how SharePoint should be structured as a **business knowledge and document management platform**.

## Engagement

**Duration:** 3 weeks
**Start:** ASAP
**Location:** Remote
**Engagement:** Fixed-term project / freelancer

We expect the successful candidate to work closely with our team during the three weeks, with regular progress reviews and rapid iteration.

## Important

We already have a clear direction for the future SharePoint environment. We are looking for someone who can **come in, understand the current environment quickly, challenge where appropriate, and implement the required solution**.

This is intended to be a **hands-on delivery engagement**, not a lengthy consulting exercise.

The successful freelancer should be able to make meaningful progress within the first few days and have the core SharePoint architecture and top-level experience substantially established during the engagement.