Senior Restoration Account Coordinator

We're looking for a Senior Restoration Account Coordinator to serve as a key financial and administrative resource for the Restoration department of a national multifamily renovation and restoration contractor. You will support projects from setup through closeout, partnering with Project Managers, Operations, Accounting, subcontractors, and clients to keep project budgets, billing, change orders, receivables, and financial reporting accurate and moving efficiently.
This role requires strong knowledge of restoration insurance processes, Xactimate, Sage, project margins, and construction accounting. If you are detail-oriented, proactive, and comfortable owning financial coordination across a high volume of active projects, this role is a strong fit.
Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you're most productive

Work inside a nationally recognized, award-winning renovation and restoration contractor

High-ownership role with direct impact on project cash flow and financial performance

What You'll Work On
Project Budget and Cost Management

Create and maintain project budgets and takeoffs in Sage using appropriate cost codes, cost types, and project margins

Accurately translate Xactimate estimates and Operations-provided budgets into the system

Monitor project costs, contract values, committed work, and available budget

Identify discrepancies and complete budget modifications when needed

Review project financial activity with Project Managers and Operations to ensure projects remain within budget and margin expectations

Subcontractor and Vendor Billing

Coordinate subcontractor and vendor billing and payments including invoices, lien waivers, ACH information, approvals, corrections, and required documentation

Monitor payment status and resolve billing issues that may delay payment

Communicate with subcontractors and Accounts Payable regarding outstanding items, accruals, or payment exceptions

Change Order Management

Process subcontractor change orders for accuracy, completeness, coding, and approval

Maintain current change order logs and supporting documentation

Prepare and enter prime contract change orders in Sage, verify pricing and margins, and route client documents for execution through DocuSign

Accounts Receivable and Collections

Serve as the primary point of contact for accounts receivable on assigned Restoration projects

Handle client follow-up, payment status, outstanding balances, and collection activity

Monitor project-specific and state-specific lien deadlines and communicate upcoming deadlines

Escalate high-risk receivables or payment issues to management promptly

WIP Reporting and Insurance Billing

Gather, review, and maintain project financial information required for WIP reporting including costs, contract values, change orders, billings, and margins

Work toward independently managing the Restoration WIP process over time

Review and support MRP billing including proper classification and processing of Type 1 and Type 2 jobs

Support client and lender communication related to supplements, owner change orders, insurance billing, and ACV/RCV processes

Financial Support and Administration

Serve as a finance resource for the Restoration department responding to questions on budgets, billing, change orders, project costs, and margins

Assist with MIT project bonus tracking and supporting documentation as assigned

Maintain organized project records and proactively identify and communicate financial or administrative issues that could impact project execution or cash flow

What You Bring

3 to 5 years of experience in construction accounting, restoration, project administration, or a related field

Strong understanding of construction financial concepts including project budgets, cost codes, margins, change orders, subcontractor billing, accounts receivable, and WIP reporting

Experience with Sage and Xactimate strongly preferred

Knowledge of restoration insurance processes including ACV/RCV and insurance estimating preferred

Strong attention to detail, organization, and accuracy when working with financial and project data

Excellent written and verbal communication skills with the ability to work effectively with clients, subcontractors, Project Managers, Operations, and Accounting

Ability to identify issues, research solutions, and proactively follow through to resolution while managing multiple projects and deadlines simultaneously

Ability to handle sensitive financial and project information with professionalism and discretion

Nice to Have

Experience with QuickBooks, Smartsheet, Acumatica, SAP, or similar systems

Additional education or training in accounting, construction, or business

Background in multifamily property restoration or insurance-related construction billing

How to Apply
Please include:

Your updated resume

A short Loom video (1 to 2 minutes) introducing yourself, describing your experience with construction accounting or restoration billing, and walking through how you have managed project budgets and accounts receivable across multiple active projects

Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you are a detail-oriented construction accounting professional who understands how restoration projects work financially and wants ownership over a complex, high-volume project portfolio inside a nationally recognized contractor, this role gives you the scope and the accountability to do your best work.
Originally posted on Himalayas