Seeking Remote Operations Coordinator & Technical Virtual Assistant
Budget / SalaryHourly project
TypeFreelance project
LocationRemote
Posted11 hours ago
Company Overview
We are a remote-first digital media and content strategy agency working with business leaders and executives. We are seeking a reliable, detail-oriented Remote Operations Coordinator / Technical Virtual Assistant to manage client onboarding, organization, technical support, stakeholder coordination, and day-to-day production logistics.
Key Responsibilities
Client Coordination & Scheduling: Manage appointments and send pre-recording preparation reminders to clients and hosts.
Remote Session Tech Checks: Conduct quick 2-minute connection, audio, and video checks with clients prior to recording sessions.
File Management & Organization: Structure and organize raw audio, video, and graphic assets in Google Drive folders according to internal naming conventions.
Production Board Management: Update project status cards, track task deadlines, and ensure smooth file handoffs to the post-production editing team.
Publishing & Distribution Assistance: Assist in preparing video metadata (titles, descriptions, timestamps, tags) and scheduling content on digital platforms (YouTube, social channels).
System & Automation Maintenance: Monitor automated notifications, form submissions, and basic workflows across our tool stack (Odoo, Pabbly/Zapier, Google Workspace).
Requirements & Skills
Experience: 1 to 3 years of experience as an executive virtual assistant, digital project coordinator, or media agency operations specialist.
Tech-Savvy: Comfortable with tools like Google Workspace, Slack, CRM/Project Management software (Odoo, Notion, or Trello), and online recording tools (such as Riverside or Zoom).
Communication: Flawless written and verbal English communication; comfortable conducting brief technical checks with senior leaders and executives.
Organization: High attention to detail with zero tolerance for messy folders, broken links, or missed follow-ups.
Availability: Flexible freelance availability (per-project) with reliable high-speed internet.
Engagement Details
Location: 100% Remote.
Compensation: Per-client coordination fee based on experience.
Growth: Opportunity to expand into a long-term Operations Lead role as our client roster scales.
We are a remote-first digital media and content strategy agency working with business leaders and executives. We are seeking a reliable, detail-oriented Remote Operations Coordinator / Technical Virtual Assistant to manage client onboarding, organization, technical support, stakeholder coordination, and day-to-day production logistics.
Key Responsibilities
Client Coordination & Scheduling: Manage appointments and send pre-recording preparation reminders to clients and hosts.
Remote Session Tech Checks: Conduct quick 2-minute connection, audio, and video checks with clients prior to recording sessions.
File Management & Organization: Structure and organize raw audio, video, and graphic assets in Google Drive folders according to internal naming conventions.
Production Board Management: Update project status cards, track task deadlines, and ensure smooth file handoffs to the post-production editing team.
Publishing & Distribution Assistance: Assist in preparing video metadata (titles, descriptions, timestamps, tags) and scheduling content on digital platforms (YouTube, social channels).
System & Automation Maintenance: Monitor automated notifications, form submissions, and basic workflows across our tool stack (Odoo, Pabbly/Zapier, Google Workspace).
Requirements & Skills
Experience: 1 to 3 years of experience as an executive virtual assistant, digital project coordinator, or media agency operations specialist.
Tech-Savvy: Comfortable with tools like Google Workspace, Slack, CRM/Project Management software (Odoo, Notion, or Trello), and online recording tools (such as Riverside or Zoom).
Communication: Flawless written and verbal English communication; comfortable conducting brief technical checks with senior leaders and executives.
Organization: High attention to detail with zero tolerance for messy folders, broken links, or missed follow-ups.
Availability: Flexible freelance availability (per-project) with reliable high-speed internet.
Engagement Details
Location: 100% Remote.
Compensation: Per-client coordination fee based on experience.
Growth: Opportunity to expand into a long-term Operations Lead role as our client roster scales.
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