Sales Assistant
TypeFull-time job
LocationPanama
Posted2 hours ago
Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.
This is not a direct selling role. Your job is to make sure the sales team stays organized, pipeline information remains accurate, meetings and follow-ups happen on time, and deals continue moving without administrative bottlenecks.
You’ll support:
CRM and pipeline management
Sales scheduling and calendar coordination
Follow-up communication
Proposal and sales document preparation
Reporting and KPI tracking
Cross-functional coordination
Day-to-day sales operations
If you enjoy keeping systems organized, supporting revenue teams, and making sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
CRM Management & Pipeline Support
Maintain accurate sales records within CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
You will:
Create and update leads, contacts, and opportunities.
Maintain accurate pipeline stages and activity notes.
Log sales activities and follow-up information.
Remove duplicate or outdated records.
Maintain strong CRM hygiene and data accuracy.
Ensure sales representatives and leadership have reliable pipeline visibility.
Support consistent CRM processes across the sales team.
Scheduling & Calendar Coordination
Coordinate:
Discovery and sales calls
Product demos
Follow-up meetings
Client meetings
Internal sales meetings
Use tools such as:
Google Calendar
Microsoft Outlook
Calendly
Manage scheduling across multiple time zones, send confirmations and reminders, handle rescheduling, and ensure meetings are properly organized.
Before meetings, help sales representatives stay prepared with relevant context, agendas, notes, and supporting materials.
Sales Follow-Up & Communication
Support timely communication throughout the sales process by:
Drafting professional follow-up emails.
Sending meeting confirmations and reminders.
Preparing meeting summaries and next-step communications.
Tracking outstanding follow-ups.
Coordinating responses to inbound leads.
Routing inquiries to the appropriate sales representative.
Ensuring important prospect communication does not get missed.
Proposal & Sales Document Preparation
Prepare, format, proofread, and organize:
Sales proposals
Quotes
Presentations
Sales decks
Client-facing documents
RFP and RFI responses
Use approved templates and materials to produce polished, accurate documents using tools such as:
Google Slides
Microsoft PowerPoint
Canva
Maintain strong version control and organized document storage.
Reporting & Sales Performance Tracking
Prepare recurring sales reports including:
Weekly pipeline reports
Sales activity updates
KPI trackers
Pipeline dashboards
Conversion reports
Track metrics such as:
Pipeline activity
Deal progression
Conversion rates
Sales activities
Follow-up completion
Other sales performance indicators
Ensure reports are accurate, organized, and delivered on time so leadership has clear visibility into sales performance.
Sales Operations Support
Help keep the overall sales workflow organized by:
Tracking open tasks and next steps.
Maintaining sales documentation.
Supporting lead routing.
Coordinating internal handoffs.
Following up on outstanding action items.
Identifying missing information or operational gaps.
Helping sales representatives stay focused on selling rather than administrative work.
Cross-Functional Coordination
Collaborate with:
Sales
Marketing
Operations
Finance
Leadership
Track handoffs and task ownership between departments.
Ensure information moves accurately between teams and help prevent delays caused by missed communication or incomplete follow-through.
Required Experience & Skills
Must-Have
1–2+ years of experience in:
Sales support
Sales administration
Administrative support
Operations coordination
Sales operations
Hands-on experience with at least one CRM platform such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Strong scheduling and calendar management skills.
Experience coordinating meetings across multiple calendars or time zones.
Proficiency with Google Workspace and Microsoft Office.
Strong written and verbal English communication.
Excellent attention to detail.
Strong organizational and multitasking ability.
Ability to manage multiple priorities and deadlines.
Comfortable working independently in a remote environment.
Availability to work U.S. business hours.
Nice-to-Have Experience
Experience preparing proposals, presentations, or sales decks.
Experience supporting SDRs, BDRs, Account Executives, or sales leadership.
Familiarity with B2B sales pipelines and sales processes.
Experience in:
B2B SaaS
Recruiting
Marketing agencies
Professional services
Basic to intermediate Excel or Google Sheets skills.
Experience with:
Pivot tables
Dashboards
Tracking reports
Sales KPI reporting
Experience with lead routing and sales handoffs.
What Makes You a Strong Fit
You:
Are naturally organized and detail-oriented.
Enjoy keeping systems clean and structured.
Follow through without needing constant reminders.
Notice missing information before it becomes a problem.
Communicate clearly and professionally.
Can manage calendars and multiple priorities confidently.
Understand the importance of accurate CRM data.
Move quickly without sacrificing accuracy.
Enjoy supporting high-performing sales teams.
Take ownership of operational tasks from start to completion.
What a Typical Day Looks Like
A Sales Assistant’s day may include:
Reviewing and updating CRM records.
Checking pipeline data for missing or inaccurate information.
Scheduling prospect calls and product demos.
Sending meeting confirmations and reminders.
Preparing a proposal for an Account Executive.
Drafting follow-up emails after sales meetings.
Updating opportunity stages and next steps.
Preparing a weekly pipeline report.
Coordinating an internal handoff for a progressing deal.
Following up on outstanding sales action items.
Organizing sales documents and presentations.
In short: you keep the sales engine organized and operationally efficient so the sales team can focus on building relationships and closing deals.
Key Metrics for Success
CRM accuracy and pipeline cleanliness
Timely completion of CRM updates
Scheduling accuracy and efficiency
Zero missed follow-ups or important sales tasks
Accuracy of proposals and sales documentation
Reporting accuracy and timeliness
Responsiveness to sales team requests
Successful internal handoffs
Overall operational reliability
Positive feedback from sales leadership
Why This Role Stands Out
Direct exposure to modern sales operations and revenue workflows.
High-impact support role tied directly to revenue generation.
Hands-on experience with CRM and pipeline management.
Opportunity to work closely with sales representatives and leadership.
Fully remote working environment.
Strong ownership over day-to-day sales execution.
Career growth opportunities into:
Sales Operations
Revenue Operations
Account Management
Business Operations
Sales Coordination
Sales Operations Management
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task – CRM Cleanup & Proposal Preparation Exercise
Client Interview
Offer & Background Verification
Spark Hire Intro Video
As part of the application process, you’ll be asked to complete a short Spark Hire intro video.
We’re particularly interested in hearing about:
Your experience supporting sales or business development teams.
The CRM platforms you’ve worked with.
Your experience managing calendars and coordinating meetings.
How you keep CRM records and sales pipelines accurate.
Your experience preparing proposals, presentations, or sales documents.
How you manage multiple follow-ups and priorities without missing deadlines.
An example of how you helped a sales team become more organized or efficient.
Keep your responses clear, concise, and conversational. We want to understand how you communicate, stay organized, and approach sales operations support.
Completion of the Spark Hire intro video is required for your application to be considered.
Apply Now
If you:
Enjoy keeping sales systems and workflows organized.
Have hands-on CRM experience.
Are strong with scheduling, follow-ups, and coordination.
Take pride in accuracy and attention to detail.
Enjoy supporting fast-moving sales teams.
Want to grow within Sales Operations or Revenue Operations.
We’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
#SalesAssistant #SalesOperations #SalesSupport #CRM #HubSpot #Salesforce #Pipedrive #RevenueOperations #SalesCoordinator #RemoteJobs
Originally posted on Himalayas
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.
This is not a direct selling role. Your job is to make sure the sales team stays organized, pipeline information remains accurate, meetings and follow-ups happen on time, and deals continue moving without administrative bottlenecks.
You’ll support:
CRM and pipeline management
Sales scheduling and calendar coordination
Follow-up communication
Proposal and sales document preparation
Reporting and KPI tracking
Cross-functional coordination
Day-to-day sales operations
If you enjoy keeping systems organized, supporting revenue teams, and making sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
CRM Management & Pipeline Support
Maintain accurate sales records within CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
You will:
Create and update leads, contacts, and opportunities.
Maintain accurate pipeline stages and activity notes.
Log sales activities and follow-up information.
Remove duplicate or outdated records.
Maintain strong CRM hygiene and data accuracy.
Ensure sales representatives and leadership have reliable pipeline visibility.
Support consistent CRM processes across the sales team.
Scheduling & Calendar Coordination
Coordinate:
Discovery and sales calls
Product demos
Follow-up meetings
Client meetings
Internal sales meetings
Use tools such as:
Google Calendar
Microsoft Outlook
Calendly
Manage scheduling across multiple time zones, send confirmations and reminders, handle rescheduling, and ensure meetings are properly organized.
Before meetings, help sales representatives stay prepared with relevant context, agendas, notes, and supporting materials.
Sales Follow-Up & Communication
Support timely communication throughout the sales process by:
Drafting professional follow-up emails.
Sending meeting confirmations and reminders.
Preparing meeting summaries and next-step communications.
Tracking outstanding follow-ups.
Coordinating responses to inbound leads.
Routing inquiries to the appropriate sales representative.
Ensuring important prospect communication does not get missed.
Proposal & Sales Document Preparation
Prepare, format, proofread, and organize:
Sales proposals
Quotes
Presentations
Sales decks
Client-facing documents
RFP and RFI responses
Use approved templates and materials to produce polished, accurate documents using tools such as:
Google Slides
Microsoft PowerPoint
Canva
Maintain strong version control and organized document storage.
Reporting & Sales Performance Tracking
Prepare recurring sales reports including:
Weekly pipeline reports
Sales activity updates
KPI trackers
Pipeline dashboards
Conversion reports
Track metrics such as:
Pipeline activity
Deal progression
Conversion rates
Sales activities
Follow-up completion
Other sales performance indicators
Ensure reports are accurate, organized, and delivered on time so leadership has clear visibility into sales performance.
Sales Operations Support
Help keep the overall sales workflow organized by:
Tracking open tasks and next steps.
Maintaining sales documentation.
Supporting lead routing.
Coordinating internal handoffs.
Following up on outstanding action items.
Identifying missing information or operational gaps.
Helping sales representatives stay focused on selling rather than administrative work.
Cross-Functional Coordination
Collaborate with:
Sales
Marketing
Operations
Finance
Leadership
Track handoffs and task ownership between departments.
Ensure information moves accurately between teams and help prevent delays caused by missed communication or incomplete follow-through.
Required Experience & Skills
Must-Have
1–2+ years of experience in:
Sales support
Sales administration
Administrative support
Operations coordination
Sales operations
Hands-on experience with at least one CRM platform such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Strong scheduling and calendar management skills.
Experience coordinating meetings across multiple calendars or time zones.
Proficiency with Google Workspace and Microsoft Office.
Strong written and verbal English communication.
Excellent attention to detail.
Strong organizational and multitasking ability.
Ability to manage multiple priorities and deadlines.
Comfortable working independently in a remote environment.
Availability to work U.S. business hours.
Nice-to-Have Experience
Experience preparing proposals, presentations, or sales decks.
Experience supporting SDRs, BDRs, Account Executives, or sales leadership.
Familiarity with B2B sales pipelines and sales processes.
Experience in:
B2B SaaS
Recruiting
Marketing agencies
Professional services
Basic to intermediate Excel or Google Sheets skills.
Experience with:
Pivot tables
Dashboards
Tracking reports
Sales KPI reporting
Experience with lead routing and sales handoffs.
What Makes You a Strong Fit
You:
Are naturally organized and detail-oriented.
Enjoy keeping systems clean and structured.
Follow through without needing constant reminders.
Notice missing information before it becomes a problem.
Communicate clearly and professionally.
Can manage calendars and multiple priorities confidently.
Understand the importance of accurate CRM data.
Move quickly without sacrificing accuracy.
Enjoy supporting high-performing sales teams.
Take ownership of operational tasks from start to completion.
What a Typical Day Looks Like
A Sales Assistant’s day may include:
Reviewing and updating CRM records.
Checking pipeline data for missing or inaccurate information.
Scheduling prospect calls and product demos.
Sending meeting confirmations and reminders.
Preparing a proposal for an Account Executive.
Drafting follow-up emails after sales meetings.
Updating opportunity stages and next steps.
Preparing a weekly pipeline report.
Coordinating an internal handoff for a progressing deal.
Following up on outstanding sales action items.
Organizing sales documents and presentations.
In short: you keep the sales engine organized and operationally efficient so the sales team can focus on building relationships and closing deals.
Key Metrics for Success
CRM accuracy and pipeline cleanliness
Timely completion of CRM updates
Scheduling accuracy and efficiency
Zero missed follow-ups or important sales tasks
Accuracy of proposals and sales documentation
Reporting accuracy and timeliness
Responsiveness to sales team requests
Successful internal handoffs
Overall operational reliability
Positive feedback from sales leadership
Why This Role Stands Out
Direct exposure to modern sales operations and revenue workflows.
High-impact support role tied directly to revenue generation.
Hands-on experience with CRM and pipeline management.
Opportunity to work closely with sales representatives and leadership.
Fully remote working environment.
Strong ownership over day-to-day sales execution.
Career growth opportunities into:
Sales Operations
Revenue Operations
Account Management
Business Operations
Sales Coordination
Sales Operations Management
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task – CRM Cleanup & Proposal Preparation Exercise
Client Interview
Offer & Background Verification
Spark Hire Intro Video
As part of the application process, you’ll be asked to complete a short Spark Hire intro video.
We’re particularly interested in hearing about:
Your experience supporting sales or business development teams.
The CRM platforms you’ve worked with.
Your experience managing calendars and coordinating meetings.
How you keep CRM records and sales pipelines accurate.
Your experience preparing proposals, presentations, or sales documents.
How you manage multiple follow-ups and priorities without missing deadlines.
An example of how you helped a sales team become more organized or efficient.
Keep your responses clear, concise, and conversational. We want to understand how you communicate, stay organized, and approach sales operations support.
Completion of the Spark Hire intro video is required for your application to be considered.
Apply Now
If you:
Enjoy keeping sales systems and workflows organized.
Have hands-on CRM experience.
Are strong with scheduling, follow-ups, and coordination.
Take pride in accuracy and attention to detail.
Enjoy supporting fast-moving sales teams.
Want to grow within Sales Operations or Revenue Operations.
We’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
#SalesAssistant #SalesOperations #SalesSupport #CRM #HubSpot #Salesforce #Pipedrive #RevenueOperations #SalesCoordinator #RemoteJobs
Originally posted on Himalayas
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