Recruitment Calls & Coordination Assistant

I’m looking for a reliable, people-oriented assistant who can take charge of our first touchpoint with job applicants. Each day you’ll receive a list of fresh candidates. Your priorities are simple yet vital: pick up the phone quickly, confirm each person’s interest and availability, capture concise notes, and then pass those details straight to the internal team for review.

You’ll succeed if you’re comfortable making numerous calls, can keep conversations professional yet warm, and have a knack for updating trackers without letting anything slip through the cracks. Once an applicant confirms they’re keen and can meet our timeline, you’ll forward their information to the relevant hiring lead so we can decide on next steps.

The role can be done entirely remote, or you’re welcome to pop into our office if you prefer an in-person environment—we’re flexible. Strong spoken English, a quiet workspace, and steady internet (for VoIP or soft-phone tools) are essential.

Deliverables I expect:
• Daily call log with status for every new applicant
• Accurate, up-to-date entries in our hiring tracker
• Same-day handoff of confirmed applicant details to the internal team

If you thrive on clear goals, quick communication, and helping a growing company move faster, I’d love to hear from you.

---

## Job Description

**About the Role:**
We are looking for a sharp, proactive, and dedicated Founder Success Executive / Executive Assistant to work directly with the founder. This is a high-growth role where you will support daily operations, manage communications, streamline schedules, and execute key business tasks.

**Compensation & Structure:**

(send me your quote)

**Key Responsibilities:**

* Act as the primary point of contact and right-hand support for the founder.
* Manage calendars, emails, meetings, and daily schedules.
* Coordinate internal and external communications.
* Handle basic research, data organization, and project tracking.
* Assist in executing special projects and operational tasks as assigned.

**Requirements:**

* Excellent written and verbal communication skills.
* High level of organization, reliability, and attention to detail.
* Ability to multitask, problem-solve, and work in a fast-paced environment.
* Tech-savvy with proficiency in standard office tools (Google Workspace, MS Office, etc.).
* Availability to commit long-term and grow with the company.