Real Estate Transaction Specialist

Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.
This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication.
You’ll manage 30–50 active transactions simultaneously, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.
What You’ll Own
Transaction Coordination & Closings

Manage acquisitions and dispositions from contract to close

Oversee 30–50 concurrent real estate transactions

Track inspections, title updates, financing milestones, and closing dates

Identify and resolve issues before they delay closing

Maintain clear visibility across every active transaction

Contracts & Documentation

Draft and manage purchase agreements, amendments, addenda, and closing documents

Review documentation for accuracy, completeness, and proper execution

Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms

Maintain organized, audit-ready transaction files

Title & Closing Coordination

Coordinate inspections, property access, title workflows, and closing logistics

Work directly with title companies throughout the transaction

Track and help resolve liens, title discrepancies, ownership issues, and curative items

Ensure outstanding requirements are completed before closing

Deadline Management

Track contingency periods, inspections, financing timelines, and closing dates

Maintain a zero-miss approach to transaction deadlines

Proactively flag bottlenecks and transaction risks

Escalate issues quickly when intervention is required

Stakeholder Communication

Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams

Provide clear and timely transaction updates

Follow up consistently on outstanding items

Keep all parties aligned through closing

CRM & Transaction Tracking

Maintain accurate deal records in Salesforce or similar CRM systems

Update deal stages, tasks, notes, deadlines, and closing statuses

Maintain clean pipeline and transaction reporting

Provide leadership with accurate status updates across active deals

Requirements

8–10 years of real estate transaction coordination experience

Strong experience with single-family purchase and sale transactions

Experience managing transactions from executed contract through closing

Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions

Proven ability to manage 30–50 concurrent transactions

Understanding of U.S. title and closing processes

Experience with:

Salesforce or similar CRM

Google Sheets

Gmail & Google Calendar

E-signature platforms

Excellent written and verbal English communication

Exceptional attention to detail and deadline management

Comfortable communicating daily with sellers, buyers, agents, and title companies

Available during U.S. business hours

Nice to Have

Off-market acquisition experience

Wholesale or investor-driven transaction experience

Knowledge of liens, title curative work, and ownership issues

Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams

Experience building transaction workflows, reporting, or operational documentation

What Success Looks Like

Zero missed transaction deadlines or contingencies

Consistent, on-time closings

Accurate contracts and transaction documentation

30–50 active deals managed efficiently

Fast, professional stakeholder communication

Clean CRM records and reliable pipeline visibility

Key Metrics (KPIs)

On-time closing rate

Missed deadline/contingency rate

Contract and documentation accuracy

Active transaction capacity

Title issue resolution and follow-up

Stakeholder response time

CRM and reporting accuracy

Interview Process

Initial Phone Screen

Spark Hire Video Interview

Recruiter Interview

Client Interview

Offer & Onboarding

Apply Now
If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management, we’d love to hear from you.
Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close.
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Originally posted on Himalayas