Real Estate Closing Coordinator

Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours
Position Type: Full-Time Contract (40 Hours/Week)
Location: Remote
Working Hours: 9:00 AM–6:00 PM PST
About the Role
At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.
This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination.
If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.
What You’ll Own
Transaction & Closing Coordination

Support agents throughout the transaction and closing process

Assist with drafting offers, purchase agreements, addendums, and transaction documents

Coordinate inspections and required follow-ups

Track transaction milestones, deadlines, and closing progress

Ensure documents and transaction records remain accurate and organized

Help prevent delays by proactively following up on outstanding items

Agent & Operational Support

Respond quickly to agent requests throughout the day

Help agents manage transactions efficiently during high-volume periods

Coordinate administrative and operational tasks associated with active deals

Maintain strong responsiveness during PST business hours

Communication & Follow-Up

Communicate professionally through email, text, and Slack

Coordinate with agents, clients, and other transaction stakeholders

Follow up consistently on outstanding documentation and next steps

Keep relevant parties informed throughout the transaction lifecycle

CRM & Transaction Systems

Maintain accurate records in CRM and transaction management systems

Manage documentation and workflows within DocuSign Rooms

Keep transaction files complete, organized, and accessible

Maintain accurate internal tracking and status updates

Requirements

Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support

Familiarity with:

Offer drafting

Purchase agreements and addendums

Inspections

Transaction timelines

Closing coordination

Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace

Ability to manage multiple active transactions and deadlines simultaneously

Excellent written and verbal English communication

Highly organized with strong attention to detail

Fast, reliable communication and follow-through

Comfortable working independently in a remote, fast-paced environment

Must be available 9:00 AM–6:00 PM PST

Flexibility for occasional after-hours support when transaction volume requires it

Nice to Have

Experience supporting U.S.-based residential real estate teams

High-volume transaction coordination experience

Startup or fast-growth company experience

Strong understanding of residential real estate workflows from offer through close

What Success Looks Like

Accurate and complete transaction documentation

No missed milestones or critical follow-ups

Fast response times to agent requests

Organized and up-to-date transaction records

Smooth progression of transactions toward closing

Fewer operational delays and closing issues

Strong agent and internal team satisfaction

Interview Process

Initial Screening Call

Spark Hire Video Interview

Recruiter Interview

Client Interview

Offer & Onboarding

Apply Now
If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.
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Originally posted on Himalayas