QuickBooks Online Specialist - Virtual Assistant

This is a remote position.
Rockstaris hiring a full-time QuickBooks Online Specialist on behalf of our client, a growing home medical equipment provider.
This position is responsible for maintaining accurate financial records across multiple company accounts, ensuring all transactions are properly recorded, reconciled, and reported in QuickBooks Online. This is a hands-on bookkeeping role requiring proven, day-one proficiency in QuickBooks Online, candidates without direct QBO experience will not be considered. The ideal candidate is self-directed, organized, and brings hands-on QuickBooks Online experience they can apply immediately.
Key Responsibilities
Transaction Management & Reconciliation

Post and reconcile all debits and credits across assigned accounts, ensuring accuracy and completeness on a daily, weekly, and monthly basis

Perform bank and credit card reconciliations, resolving discrepancies promptly and documenting all variances

Import credit card transactions into QuickBooks Online and accurately match expenses to corresponding credit card payments

Chart of Accounts & Coding

Maintain and update the Chart of Accounts, adding, editing, or inactivating accounts as directed to ensure proper classification of all transactions

Code and categorize all expenses by account, class, and location in accordance with company policy

AP/AR & Journal Entries

Process accounts payable and accounts receivable transactions, including invoices, bills, and payments

Prepare and post journal entries as needed, including accruals, prepaid amortization, and intercompany entries

Reporting & Compliance

Generate and distribute standard financial reports, including Profit & Loss by class, Balance Sheet, and Accounts Receivable and Payable aging summaries

Maintain organized and complete financial records in compliance with company recordkeeping policies

Support month-end and year-end close processes, providing documentation and reports to management and outside accountants as requested

Assist with 1099 preparation and other annual compliance tasks as directed

Tools & Systems

QuickBooks Online

Microsoft Excel or Google Sheets (for supplemental reporting and reconciliation)

Requirements

Demonstrated intermediate to advanced proficiency in QuickBooks Online, this is a non-negotiable requirement, candidates without verified QuickBooks Online experience will not be considered

Solid working knowledge of generally accepted accounting principles (GAAP) and double-entry bookkeeping

Proven experience posting and reconciling debits and credits in a multi-account environment

Experience importing and matching credit card transactions in QuickBooks Online

Ability to add and maintain accounts within the QuickBooks Online Chart of Accounts

Strong attention to detail with the ability to identify and resolve discrepancies independently

Proficiency in Microsoft Excel or Google Sheets for supplemental reporting and reconciliation

Preferred Qualifications

QuickBooks Online certification (ProAdvisor)

Experience with multi-entity or multi-location bookkeeping

Familiarity with healthcare industry accounting, including Medicare/Medicaid billing categories and DME expense classification

Associate's or Bachelor's degree in Accounting, Finance, or a related field

Experience supporting an outside CPA or tax preparer at year-end

Non-Negotiables

Accuracy and accountability, catches errors before they become problems

Reliable, meets month-end deadlines consistently without reminders

Clear communicator, able to explain a financial discrepancy to a non-accountant

Confidentiality, handles all financial data with the highest degree of discretion

Benefits

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families across the Globe

Originally posted on Himalayas