Property Management & Bookkeeping Administrator
Budget / Salary$700–800
TypeFull-time job
LocationSouth Africa
Posted2 hours ago
We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.
This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.
The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.
Key Responsibilities
Property Management Administration
Respond to tenant enquiries via email, text, and phone in a professional and timely manner
Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
Manage leasing enquiries, applications, appointment scheduling, and lease preparation
Monitor overdue rent notices and assist with rent collection communications
Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
Maintain accurate property records within the property management system
Bookkeeping & Financial Administration
Manage day-to-day bookkeeping using QuickBooks
Process invoices and maintain accurate financial records
Track receipts and organize supporting documentation
Assist with payroll administration and expense tracking
Support transaction coordination and financial reporting across multiple businesses
Reconcile transactions and maintain organized accounting records
Administrative Support
Manage shared inboxes and respond to administrative enquiries
Coordinate appointments and maintain organized calendars where required
Prepare documents and maintain digital filing systems
Assist with general administrative support across the property management, real estate, and construction businesses
Learn and maintain records within the company's property management software
Required Qualifications
Previous experience in bookkeeping or accounting administration
Strong working knowledge of QuickBooks
Excellent organizational skills and exceptional attention to detail
Experience managing invoices, receipts, and financial records
Strong written and verbal English communication skills
Ability to manage multiple priorities across several businesses
Comfortable learning new software and working independently in a remote environment
Preferred Qualifications
Previous experience in property management or real estate administration
Experience using AppFolio or similar property management software
Familiarity with leasing administration and tenant communication
Basic payroll administration experience
Spanish language skills are an advantage but not essential
What We're Looking For
A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
A proactive self-starter who takes ownership of their responsibilities
A dependable communicator who can confidently manage tenant enquiries and internal administration
Someone who enjoys learning new systems and continuously improving processes
An individual looking for a long-term opportunity with room to grow alongside an expanding family business
Growth Opportunity
This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.
The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.
Key Responsibilities
Property Management Administration
Respond to tenant enquiries via email, text, and phone in a professional and timely manner
Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
Manage leasing enquiries, applications, appointment scheduling, and lease preparation
Monitor overdue rent notices and assist with rent collection communications
Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
Maintain accurate property records within the property management system
Bookkeeping & Financial Administration
Manage day-to-day bookkeeping using QuickBooks
Process invoices and maintain accurate financial records
Track receipts and organize supporting documentation
Assist with payroll administration and expense tracking
Support transaction coordination and financial reporting across multiple businesses
Reconcile transactions and maintain organized accounting records
Administrative Support
Manage shared inboxes and respond to administrative enquiries
Coordinate appointments and maintain organized calendars where required
Prepare documents and maintain digital filing systems
Assist with general administrative support across the property management, real estate, and construction businesses
Learn and maintain records within the company's property management software
Required Qualifications
Previous experience in bookkeeping or accounting administration
Strong working knowledge of QuickBooks
Excellent organizational skills and exceptional attention to detail
Experience managing invoices, receipts, and financial records
Strong written and verbal English communication skills
Ability to manage multiple priorities across several businesses
Comfortable learning new software and working independently in a remote environment
Preferred Qualifications
Previous experience in property management or real estate administration
Experience using AppFolio or similar property management software
Familiarity with leasing administration and tenant communication
Basic payroll administration experience
Spanish language skills are an advantage but not essential
What We're Looking For
A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
A proactive self-starter who takes ownership of their responsibilities
A dependable communicator who can confidently manage tenant enquiries and internal administration
Someone who enjoys learning new systems and continuously improving processes
An individual looking for a long-term opportunity with room to grow alongside an expanding family business
Growth Opportunity
This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
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