Operations & Finance Coordinator

Hours: Full-time Time-Zone: U.S. Central Time (CST) or significant overlap
Terms: Independent Contractor
Compensation: $1600
Hiring Process: Application → Interview → Take-Home Assessment → CEO Interview → References & Background Check
ABOUT THE ROLE
Anavah Talent is a fast-growing U.S.-based staffing and recruiting firm that helps companies build exceptional remote teams across the Philippines, Latin America, and South Africa. We're looking for our first dedicated Operations & Finance Lead to become the operational backbone of the business.
This role owns payroll operations, contractor administration, client invoicing, HR coordination, operational reporting, and internal systems. Beyond execution, you'll help build the operational infrastructure that allows the company to scale efficiently through better documentation, automation, and process improvement.
You'll support approximately 30–50 active contractors while partnering closely with leadership, recruiters, clients, and contractors to ensure operations remain accurate, organized, and scalable.
ABOUT YOU
Do you enjoy bringing order to fast-moving environments? Are you the person who naturally creates checklists, documents processes, and finds better ways of doing things?
This role is ideal for someone who enjoys balancing finance, operations, HR administration, and systems improvement. You take pride in accuracy, meet recurring deadlines without constant oversight, and constantly look for opportunities to reduce manual work through better processes and automation.
If you're excited about helping build the operational foundation of a growing U.S. startup, we'd love to meet you.
RESPONSIBILITIES:
Payroll & Finance Operations
Own and continuously improve the end-to-end payroll and finance operations function.

Own two monthly contractor payroll cycles using Wise

Review contractor timesheets, invoices, reimbursements, bonuses, deductions, and adjustments

Validate payroll data and investigate discrepancies before approval

Prepare payroll approval summaries and recommendations for leadership

Maintain and improve the Contractor Masterfile and payroll controls

Process contractor rate increases and compensation changes

Support month-end financial reconciliation and reporting

Manage Stripe subscriptions and recurring billing

Maintain accurate financial and operational records

Identify weaknesses in existing financial processes and implement stronger controls

Client Billing & Business Operations
Build reliable systems for client billing and day-to-day business operations.

Own preparation and reconciliation of client invoices

Investigate and resolve billing discrepancies

Establish standardized billing workflows and controls

Maintain Monday.com boards, operational trackers, and business systems

Build reporting that gives leadership visibility into operational performance

Maintain organized HR, finance, and operational records

Coordinate recurring operational meetings and administrative workflows

Support leadership with cross-functional operational initiatives

Identify operational bottlenecks and implement solutions

Contractor Operations & People Administration
Own the contractor lifecycle and create a consistent, scalable contractor experience.

Manage contractor onboarding and offboarding workflows

Maintain Independent Contractor Agreements, tax forms, background checks, and compliance documentation

Establish reliable contractor records and data management processes

Track PTO, contractor changes, compensation changes, and other lifecycle events

Conduct scheduled 7-, 30-, 60-, 90-day, and annual contractor check-ins

Serve as the primary operational contact for payroll and contractor questions

Coordinate contractor engagement initiatives, anniversaries, and recognition

Identify opportunities to improve the contractor experience and reduce administrative friction

Systems, Process Improvement & Automation
Build the operational infrastructure that allows the company to scale.

Audit existing processes and identify gaps, inefficiencies, and risks

Design and implement scalable operational workflows

Develop, document, and maintain SOPs

Create checklists, templates, trackers, and operational controls

Establish clear ownership and handoffs between teams

Build dashboards and KPI reporting

Standardize recurring processes across operations, finance, HR, and recruitment

Identify repetitive manual work suitable for automation

Implement automation using AI, Zapier, Make, Google Apps Script, or similar tools

Evaluate existing tools and recommend better systems where appropriate

Continuously improve processes as the company grows

Leadership & Operational Ownership
Act as a strategic operational partner to the CEO.

Proactively identify problems before they become operational issues

Bring recommendations and solutions, not just problems

Establish priorities and manage multiple recurring deadlines

Create visibility into operational risks, bottlenecks, and outstanding items

Partner with recruitment and leadership to improve cross-functional workflows

Help establish the operational standards and infrastructure required for future growth

Take ownership of projects from problem identification through implementation

Requirements

5+ years of progressive experience in Operations, Finance Operations, Payroll, HR Operations, Bookkeeping, Business Administration, or a related field

Demonstrated experience owning operational processes independently

Experience supporting a U.S.-based company, startup, staffing firm, or distributed remote organization

Strong experience with payroll, contractor payments, client billing, financial reconciliation, or related finance operations

Demonstrated ability to build or improve systems and workflows, not simply follow existing processes

Experience creating SOPs, operational documentation, trackers, controls, or dashboards

Strong spreadsheet skills and exceptional attention to detail

Experience using platforms such as Wise, Stripe, QuickBooks, Monday.com, or similar business systems

Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field

Preferred Requirements:

Experience as an Operations Lead, Operations Manager, Finance Operations Lead, Business Operations Manager, or similar role

Experience supporting contractor-based or remote-first organizations

Experience in a staffing, recruiting, professional services, or agency environment

Experience building operational systems from the ground up

Experience with automation tools such as Zapier, Make, Google Apps Script, or AI workflows

Experience building dashboards and KPI reporting

Strong knowledge of payroll, contractor administration, and client billing processes

Experience implementing new business systems or migrating from manual processes to automated workflows

Benefits
At Anavah Talent, we’re all about helping you find your God-given space at a U.S. Company. And, we know work is more than just a paycheck, which is why we support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Anavah Talent Community!

Competitive Compensation – We recognize your skills and experience with a great compensation package.

Regular Payday in USD – Twice per month, we send USD right to your bank account.

Work Remotely, Forever - Save on the commute and work from home, wherever that is in the world.

Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!

Exciting Team Experiences – Think team offsites, meetups, virtual town halls, and even international paid travel.

Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Global Networking - Work with top international teams across 12 countries around the world.

Mentorship, Advocacy and Support - We stay in the room and advocate for you every step of the way.

Promotions and Increases - Perform and earn more with raises, promotions, and scope-increases.

Originally posted on Himalayas