Manager, Administrative Operations & Support Services
Budget / Salary$100,700–167,800
TypeFull-time job
LocationUnited States
Posted2 hours ago
ABOUT US
SCH Services provides centralized enterprise support across the SCH Capital Holdings, Inc. family of brands (SullivanCotter, Clinician Nexus, C3 Nonprofit Consulting Group & Lotis Blue). Through integrated expertise in finance and accounting, human resources, information technology, legal and compliance, marketing, administrative operations, and learning and development, the organization enables each operating company to focus on delivering exceptional client value while maintaining strong governance, operational excellence, and scalability.
Committed to aligning enterprise workforce capabilities with long-term business strategy, SCH leverages data-driven insights, AI-enabled frameworks, and collaborative partnerships with executive leadership and HR to drive measurable improvements in workforce productivity, employee engagement, and organizational readiness across its business units.
This is a remote role; however, we only operate in the following states: AZ, FL, GA, IL, IN, MA, MI, MN, MO, NC, NJ, NY, OH, PA, TX and WI.
JOB SUMMARY
The Manager, Administrative Operations & Support Services leads a centralized, multi-disciplinary team within the organization's Administrative Operations Support Centers of Excellence (COE) framework. This role is accountable for delivering comprehensive administrative support to Shared Services functions and Professional Services consultants. The role is instrumental in facilitating efficient enterprise-wide administrative support coordination, maintaining seamless communication and operations, including support for senior executives with high-level administrative needs.
Given the organization's current size and growth trajectory, this is a true player/coach role. The Manager both leads the team and drives execution of high-priority initiatives, stepping in across service lines as needed. This individual combines strategic vision with a willingness to roll up their sleeves, setting the standard for the team through direct example.
Service areas under this role's stewardship span the full range of the firm's administrative support needs, including document production, research services, marketing support, executive calendaring, corporate travel, client contracting and Statement of Work (SOW) administration, and related administrative operations. This role reports to the Chief Human Resources Officer (CHRO) within SCH Shared Services – Administrative Operations.
PRIMARY ACCOUNTABILITIES
Team Leadership & COE Operations
Recruit, onboard, develop, and manage a team of administrative operations professionals supporting the enterprise
Partner with the Lead(s) to monitor service levels, timeliness, and team output quality, and collaborate on developing measures of success
Establish COE operating standards, service-level agreements (SLAs), and quality benchmarks
Conduct regular performance reviews, provide ongoing coaching, and build development plans aligned with individual career goals
Personally execute high-priority or complex work across any service line, functioning as an individual contributor when volume, urgency, or quality demands it
Champion a culture of continuous improvement, adaptability, and ownership at every level of the team
Foster a culture of proactiveness, accountability, and responsiveness across the team
Own the structure and ongoing development of COEs, including rosters, RACI matrices, and workstream coverage
Serve as the escalation point for cross-COE resourcing and prioritization decisions
Cross-Functional Partnership
Partner with consulting teams and enterprise leadership to align administrative support capacity with engagement needs
Ensure the team partners proactively with enterprise leaders and associates to remove administrative burden from their workload, enabling them to focus on client delivery and engagement success.
Collaborate with HR and operations leadership on staffing, policy, and organizational design matters affecting the operations support team
Build and maintain relationships with internal stakeholders across the firm to facilitate effective communication and service delivery
Represent the administrative workforce on firm-wide initiatives, committees, and cross-functional projects, ensuring the team's perspective and capacity are considered in decision-making
Identify and recommend operational improvements, including process, technology, and staffing model enhancements that increase efficiency and service quality across the support function
Uphold professional and technical standards in line with the firm's code of conduct, exercising discretion in handling confidential and sensitive information
Enterprise Contracting COE
Oversee the Contracting COE to ensure every SOW is tracked through to signature and completion following negotiation by the consulting team
Ensure new client and engagement setup is completed accurately across finance and operational systems to enable timely invoicing
Partner with legal, finance, and business stakeholders to ensure contract compliance
Oversee the Contracting COE to ensure processes are documented, standard templates and approval workflows are developed, and contract repository infrastructure is in place
Identify and implement process improvements that create scalable, repeatable workflows across the contracting lifecycle
Document Production COE
Oversee and contribute to the preparation, formatting, editing, and quality review of proposals, reports, presentations, contracts, and correspondence
Ensure all deliverables adhere to firm branding, formatting, and style standards, maintaining a consistent and professional presentation across client-facing and internal documents
Implement document management best practices, including version control, naming conventions, and template libraries
Research Services COE
Manage a centralized research support function providing consultants and shared services leaders with business intelligence, competitive data, and industry analysis
General Administrative COE
Oversee calendar management for senior leaders, shared services directors, and professional services engagement managers, implementing standardized scheduling protocols and priority-setting frameworks
Serve as liaison with Finance to support the Billing COE, ensuring timely invoicing and expense activities
Oversee the processing of expense reports for consultants and shared services staff in compliance with corporate policy
Identify and implement process improvements that create scalable, repeatable workflows across administrative support functions
KNOWLEDGE, SKILLS & ABILITIES
Minimum Required Qualifications
Bachelor's degree in Business Administration, or a related field; equivalent experience considered
7+ years of progressive experience in administrative services, operations, contracting/client services, or a combination of these disciplines
5+ years of direct team management experience, ideally in a professional services or COE environment
Skills & Competencies
Demonstrated ability to thrive as a player/coach, balancing hands-on involvement with effective delegation, process improvement, and development of team expertise
Proficiency with enterprise productivity suites (Microsoft 365), client contracting platforms, and ERP or spend management systems
Actively builds fluency with data-driven productivity tools, applying them to improve drafting, editing, and analytical work
Strong project management skills; ability to manage competing priorities and deliver across multiple service lines simultaneously
Exceptional written and verbal communication skills, including the ability to produce and review contracts and executive-level materials
Analytical thinking applied to business process improvement and service optimization
Skilled at managing stakeholder relationships through strategic questioning and consultative problem-solving
Comfort embracing change and fostering a culture of inclusion across a growing team
A collaborative, service-oriented mindset with sound judgment and discretion in handling sensitive information
Preferred Qualifications
Prior experience managing dynamic, distributed teams
Experience in consulting or healthcare-related industries
WORK ENVIRONMENT
Work location may be remote/hybrid. Minimal travel (
SCH Services provides centralized enterprise support across the SCH Capital Holdings, Inc. family of brands (SullivanCotter, Clinician Nexus, C3 Nonprofit Consulting Group & Lotis Blue). Through integrated expertise in finance and accounting, human resources, information technology, legal and compliance, marketing, administrative operations, and learning and development, the organization enables each operating company to focus on delivering exceptional client value while maintaining strong governance, operational excellence, and scalability.
Committed to aligning enterprise workforce capabilities with long-term business strategy, SCH leverages data-driven insights, AI-enabled frameworks, and collaborative partnerships with executive leadership and HR to drive measurable improvements in workforce productivity, employee engagement, and organizational readiness across its business units.
This is a remote role; however, we only operate in the following states: AZ, FL, GA, IL, IN, MA, MI, MN, MO, NC, NJ, NY, OH, PA, TX and WI.
JOB SUMMARY
The Manager, Administrative Operations & Support Services leads a centralized, multi-disciplinary team within the organization's Administrative Operations Support Centers of Excellence (COE) framework. This role is accountable for delivering comprehensive administrative support to Shared Services functions and Professional Services consultants. The role is instrumental in facilitating efficient enterprise-wide administrative support coordination, maintaining seamless communication and operations, including support for senior executives with high-level administrative needs.
Given the organization's current size and growth trajectory, this is a true player/coach role. The Manager both leads the team and drives execution of high-priority initiatives, stepping in across service lines as needed. This individual combines strategic vision with a willingness to roll up their sleeves, setting the standard for the team through direct example.
Service areas under this role's stewardship span the full range of the firm's administrative support needs, including document production, research services, marketing support, executive calendaring, corporate travel, client contracting and Statement of Work (SOW) administration, and related administrative operations. This role reports to the Chief Human Resources Officer (CHRO) within SCH Shared Services – Administrative Operations.
PRIMARY ACCOUNTABILITIES
Team Leadership & COE Operations
Recruit, onboard, develop, and manage a team of administrative operations professionals supporting the enterprise
Partner with the Lead(s) to monitor service levels, timeliness, and team output quality, and collaborate on developing measures of success
Establish COE operating standards, service-level agreements (SLAs), and quality benchmarks
Conduct regular performance reviews, provide ongoing coaching, and build development plans aligned with individual career goals
Personally execute high-priority or complex work across any service line, functioning as an individual contributor when volume, urgency, or quality demands it
Champion a culture of continuous improvement, adaptability, and ownership at every level of the team
Foster a culture of proactiveness, accountability, and responsiveness across the team
Own the structure and ongoing development of COEs, including rosters, RACI matrices, and workstream coverage
Serve as the escalation point for cross-COE resourcing and prioritization decisions
Cross-Functional Partnership
Partner with consulting teams and enterprise leadership to align administrative support capacity with engagement needs
Ensure the team partners proactively with enterprise leaders and associates to remove administrative burden from their workload, enabling them to focus on client delivery and engagement success.
Collaborate with HR and operations leadership on staffing, policy, and organizational design matters affecting the operations support team
Build and maintain relationships with internal stakeholders across the firm to facilitate effective communication and service delivery
Represent the administrative workforce on firm-wide initiatives, committees, and cross-functional projects, ensuring the team's perspective and capacity are considered in decision-making
Identify and recommend operational improvements, including process, technology, and staffing model enhancements that increase efficiency and service quality across the support function
Uphold professional and technical standards in line with the firm's code of conduct, exercising discretion in handling confidential and sensitive information
Enterprise Contracting COE
Oversee the Contracting COE to ensure every SOW is tracked through to signature and completion following negotiation by the consulting team
Ensure new client and engagement setup is completed accurately across finance and operational systems to enable timely invoicing
Partner with legal, finance, and business stakeholders to ensure contract compliance
Oversee the Contracting COE to ensure processes are documented, standard templates and approval workflows are developed, and contract repository infrastructure is in place
Identify and implement process improvements that create scalable, repeatable workflows across the contracting lifecycle
Document Production COE
Oversee and contribute to the preparation, formatting, editing, and quality review of proposals, reports, presentations, contracts, and correspondence
Ensure all deliverables adhere to firm branding, formatting, and style standards, maintaining a consistent and professional presentation across client-facing and internal documents
Implement document management best practices, including version control, naming conventions, and template libraries
Research Services COE
Manage a centralized research support function providing consultants and shared services leaders with business intelligence, competitive data, and industry analysis
General Administrative COE
Oversee calendar management for senior leaders, shared services directors, and professional services engagement managers, implementing standardized scheduling protocols and priority-setting frameworks
Serve as liaison with Finance to support the Billing COE, ensuring timely invoicing and expense activities
Oversee the processing of expense reports for consultants and shared services staff in compliance with corporate policy
Identify and implement process improvements that create scalable, repeatable workflows across administrative support functions
KNOWLEDGE, SKILLS & ABILITIES
Minimum Required Qualifications
Bachelor's degree in Business Administration, or a related field; equivalent experience considered
7+ years of progressive experience in administrative services, operations, contracting/client services, or a combination of these disciplines
5+ years of direct team management experience, ideally in a professional services or COE environment
Skills & Competencies
Demonstrated ability to thrive as a player/coach, balancing hands-on involvement with effective delegation, process improvement, and development of team expertise
Proficiency with enterprise productivity suites (Microsoft 365), client contracting platforms, and ERP or spend management systems
Actively builds fluency with data-driven productivity tools, applying them to improve drafting, editing, and analytical work
Strong project management skills; ability to manage competing priorities and deliver across multiple service lines simultaneously
Exceptional written and verbal communication skills, including the ability to produce and review contracts and executive-level materials
Analytical thinking applied to business process improvement and service optimization
Skilled at managing stakeholder relationships through strategic questioning and consultative problem-solving
Comfort embracing change and fostering a culture of inclusion across a growing team
A collaborative, service-oriented mindset with sound judgment and discretion in handling sensitive information
Preferred Qualifications
Prior experience managing dynamic, distributed teams
Experience in consulting or healthcare-related industries
WORK ENVIRONMENT
Work location may be remote/hybrid. Minimal travel (
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