Executive Assistant (Travel & Calendar Management)

We're looking for an Executive Assistant to support a high-profile entertainer and their family across a demanding global touring schedule. You will own all travel booking and coordination, manage a complex and constantly moving calendar, handle logistics across time zones, and serve as a trusted operational partner who can keep up with the pace of a world tour without dropping anything.
This is a high-trust, high-velocity role. The principal travels constantly across multiple continents and expects an EA who responds quickly, anticipates needs, and handles logistics with zero margin for error. Being exceptionally responsive is not a nice-to-have here — it is the baseline. A strong plus is the ability to support content creation alongside the operational work. If you are detail-obsessed, calm under pressure, and can manage complex international travel logistics while staying one step ahead, this role is a strong fit.
Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you're most productive

This role requires strong overlap with US Pacific Time hours

Work directly alongside a globally touring entertainer on a mission-critical operational role

High-trust, high-ownership position with real variety and direct access to the principal

What You'll Work On
Travel Booking and Coordination

Book, manage, and update flights, hotels, and ground transportation for a global touring schedule spanning multiple cities and continents simultaneously

Compare routes, airline policies, pricing, luggage restrictions, and timing to find the best option every time

Create clean, accurate itineraries with all confirmations, backup plans, and timing buffers included

Monitor travel in real time and handle delays, cancellations, or re-routes immediately without waiting to be asked

Coordinate logistics across venues, tour staff, managers, and agents across multiple time zones

Calendar and Schedule Management

Own a constantly moving, high-complexity calendar with complete accuracy across show dates, travel windows, meetings, press, and personal commitments

Communicate schedule updates clearly and ahead of time to all relevant parties

Ensure no conflicts, overlaps, or timing risks at any point in the schedule

Keep the principal and their team informed and prepared for every commitment

Day-to-Day Executive Support

Manage logistics, reminders, checklists, and time-sensitive updates proactively

Communicate with managers, agents, tour staff, venues, and assistants on behalf of the principal

Maintain organized documentation for travel history, receipts, preferences, and key contacts

Anticipate needs before they are stated and resolve problems quickly and quietly

Content Support

Assist with content creation and social media coordination as needed during tour

Support capturing, organizing, and posting content that documents the touring experience

Help maintain a consistent online presence alongside the operational workload

What You Bring

3 or more years as an Executive Assistant, Travel Coordinator, or similar logistics-heavy role

Expert-level international and domestic travel booking experience across multiple airlines, time zones, and countries

Exceptional responsiveness — you reply fast, you follow up proactively, and you do not let things sit

Mastery of Google Calendar and complex scheduling workflows

High level of discretion and professionalism when working with a high-profile individual and their family

Strong written and verbal English communication skills

Unmatched attention to detail — accuracy is non-negotiable in this role

Comfortable handling confidential information and working in a high-trust environment

Strong overlap with US Pacific Time hours

Nice to Have

Experience supporting entertainers, talent, public figures, or high-profile families

Content creation or social media experience alongside an operational support role

Background coordinating travel across multiple continents simultaneously

Familiarity with tour logistics, venue coordination, or entertainment industry workflows

Experience managing logistics for a family, not just an individual principal

How to Apply
Please include:

Your updated resume

A short Loom video (1 to 2 minutes) introducing yourself, describing your experience booking complex international travel and managing high-stakes calendars, and explaining how you stay on top of a fast-moving schedule when multiple things change at once

Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you are detail-obsessed, exceptionally responsive, and can keep a global touring schedule running without missing a beat, this role gives you the trust, the access, and the direct impact to do your best work.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience

Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)

Recruitment Interview - Initial screening with our talent team

Executive Interview - Meet with senior leadership to discuss role alignment

Client Interview - Final interview with the client team you'd be supporting

Background & Reference Check - Professional reference verification

Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Originally posted on Himalayas