Executive Assistant (Marketing and Outreach)

We're looking for an Executive Assistant to support the founder of a fast-moving digital health startup across outreach, marketing, content, and day-to-day operations. You will be the person who keeps things moving — reaching out to doctors, hospitals, and influencers, supporting marketing initiatives, producing basic design and video assets, and helping prepare fundraising materials.
This is not a traditional EA role. You will be doing real creative and outreach work alongside the operational support. The ideal background is someone who has worked at a venture-backed startup, is comfortable in Canva or Figma, writes well, and is exceptionally responsive. If you are versatile, proactive, and thrive in a fast-paced environment where no two days look exactly the same, this role is a strong fit.
Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you're most productive

This role requires availability during US business hours

Work directly with the founder of a digital health startup with 10,000 plus community members and a growing clinical network

High-ownership, high-variety role with direct visibility into fundraising, marketing, and growth strategy

What You'll Work On
Outreach and Relationship Management

Conduct outreach to doctors, hospitals, clinicians, and healthcare influencers on behalf of the founder

Draft professional, personalized outreach messages across email, LinkedIn, and other channels

Follow up on open outreach threads and maintain an organized pipeline of active and prospective contacts

Support partnership and community-building efforts as directed

Marketing Support

Assist with marketing initiatives including campaign coordination, content scheduling, and platform management

Support the creation and distribution of marketing materials across social and digital channels

Research relevant trends, communities, and opportunities to inform marketing direction

Graphic Design and Content Creation

Produce basic graphic design assets using Canva or Figma for social media, presentations, and marketing materials

Edit short-form videos for social content and marketing campaigns

Write clear, on-brand content for posts, emails, and other communications as needed

Fundraising and Deck Support

Assist with the preparation and refinement of fundraising decks and investor materials

Research potential investors, compile contact lists, and support outreach coordination

Help organize and maintain fundraising-related documentation and follow-ups

Executive and Administrative Support

Manage the founder's calendar, scheduling, and inbox as needed

Handle ad hoc administrative and operational tasks with speed and reliability

Anticipate needs and stay ahead of priorities without being asked

What You Bring

Experience at a venture-backed startup or fast-moving early-stage company

Proficiency in Canva or Figma for producing design assets independently

Strong written English communication skills with the ability to write professional outreach, content, and correspondence

Basic video editing skills for short-form social and marketing content

Exceptionally responsive with a strong bias toward fast, clear communication

Highly organized and self-directed with the ability to manage multiple workstreams simultaneously

Comfortable operating in an environment where priorities shift and new tasks come in quickly

Genuine interest in health, wellness, or mission-driven consumer technology

Nice to Have

Experience conducting outreach to medical professionals, healthcare organizations, or health influencers

Background supporting fundraising activities including investor research, deck preparation, or outreach coordination

Familiarity with digital health, chronic care, or patient-facing healthcare products

Experience managing social media accounts or content calendars for a startup brand

Prior experience supporting a founder or CEO in a high-trust, high-variety role

How to Apply
Please include:

Your updated resume

A portfolio link or examples showing design work, content, or outreach materials you have produced — Canva or Figma examples preferred

A short Loom video (1 to 2 minutes) introducing yourself, describing your experience at a startup, and walking through one example of outreach or marketing work you are proud of

Only candidates who submit both examples and a Loom video will be moved to the next step of the hiring process.
If you are versatile, highly responsive, and want to be the person a founder depends on to keep outreach, marketing, and operations moving simultaneously, this role gives you the variety and the direct impact to do your best work.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience

Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)

Recruitment Interview - Initial screening with our talent team

Executive Interview - Meet with senior leadership to discuss role alignment

Client Interview - Final interview with the client team you'd be supporting

Background & Reference Check - Professional reference verification

Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Originally posted on Himalayas