Executive Assistant – Head of Legal (Primary Support)
Budget / Salary$800–1,100
TypeFull-time job
LocationPhilippines, South Africa
Posted1 hour ago
About the Company
We are a rapidly expanding global dessert brand with:
360+ locations across the United States
10 locations in the UK
10 locations in Canada
Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:
Calendar management
Expense reporting
Travel coordination
Executive-level administrative support
The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management
Manage and maintain a complex executive calendar
Schedule, reschedule, and coordinate internal and external meetings
Prioritize requests and protect executive time
Coordinate with stakeholders to ensure efficient scheduling
Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
Manage monthly expense reporting using SAP Concur
Collect, organize, and upload receipts
Submit expense reports accurately and on time
Provide expense support for up to three executives
Travel Coordination
Book and coordinate executive travel (primarily train travel)
Manage itineraries and scheduling changes
Ensure smooth travel logistics and documentation
Executive & Administrative Support
Provide administrative support for the Head of Legal
Assist with meeting preparation and documentation
Support deck creation and presentation formatting (PowerPoint)
Assist with general Microsoft Office-based tasks
Maintain organized documentation and digital files
Must-Have Qualifications
3–5+ years experience as an Executive Assistant supporting senior leadership
Strong experience in calendar management for executives
Experience handling executive expense reporting
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Strong written and verbal English communication skills
Ability to work full-time in Eastern Time (US)
High level of discretion and professionalism
Strong organizational and prioritization skills
Nice-to-Have Qualifications
Experience using SAP Concur
Experience supporting Legal or Corporate Executives
Strong PowerPoint deck creation skills
Canva proficiency
Experience in fast-growing or multi-location companies
Exposure to global operations
Working Hours
Full-Time (40 hours/week)
Must work Eastern Time (US business hours)
Fully Remote
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
We are a rapidly expanding global dessert brand with:
360+ locations across the United States
10 locations in the UK
10 locations in Canada
Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:
Calendar management
Expense reporting
Travel coordination
Executive-level administrative support
The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management
Manage and maintain a complex executive calendar
Schedule, reschedule, and coordinate internal and external meetings
Prioritize requests and protect executive time
Coordinate with stakeholders to ensure efficient scheduling
Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
Manage monthly expense reporting using SAP Concur
Collect, organize, and upload receipts
Submit expense reports accurately and on time
Provide expense support for up to three executives
Travel Coordination
Book and coordinate executive travel (primarily train travel)
Manage itineraries and scheduling changes
Ensure smooth travel logistics and documentation
Executive & Administrative Support
Provide administrative support for the Head of Legal
Assist with meeting preparation and documentation
Support deck creation and presentation formatting (PowerPoint)
Assist with general Microsoft Office-based tasks
Maintain organized documentation and digital files
Must-Have Qualifications
3–5+ years experience as an Executive Assistant supporting senior leadership
Strong experience in calendar management for executives
Experience handling executive expense reporting
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Strong written and verbal English communication skills
Ability to work full-time in Eastern Time (US)
High level of discretion and professionalism
Strong organizational and prioritization skills
Nice-to-Have Qualifications
Experience using SAP Concur
Experience supporting Legal or Corporate Executives
Strong PowerPoint deck creation skills
Canva proficiency
Experience in fast-growing or multi-location companies
Exposure to global operations
Working Hours
Full-Time (40 hours/week)
Must work Eastern Time (US business hours)
Fully Remote
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
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