Comprehensive Clinic ERP with Biometric Integration
Budget / Salary₹75,000–150,000
TypeFreelance project
LocationRemote
Posted1 hour ago
## Freelance Project Posting — Clinic ERP & Management System
### Project Title
**Multi-Branch Clinic ERP & Management System with Billing, Inventory, Biometric Attendance & Admin Dashboard**
### Project Overview
We are looking for an experienced **Full-Stack Developer / Development Team** to build a **production-ready web-based ERP system for a multi-branch clinic**.
The system will centralize clinic operations including **patient registration, billing, payments, product inventory, product sales, therapy attendance, biometric integration, appointment enquiries, financial reporting, branch-wise analytics and role-based access control**.
The application will consist of a **public clinic website + secure ERP dashboards + admin panel**.
---
## Main Modules
### 1. Patient Registration & Clinic Billing
A receptionist should be able to:
* Register new patients/clients
* Search and manage existing patients
* Create bills for:
* Registration
* Counselling
* Therapy
* Other clinic services
* Record payment methods such as:
* Cash
* UPI
* QR
* NEFT
* Other required payment modes
* Generate and print invoices
* Store complete billing and payment records
* View previous transactions
---
### 2. Biometric Attendance & Therapy Management
The clinic uses **eSSL F22 biometric devices** for attendance.
The system should integrate with the biometric device/software so that attendance/punch data can be synchronized with the ERP.
The system should maintain:
* Teachers
* Students/patients
* Therapy sessions
* Teacher attendance
* Student attendance
* IN/OUT time
* Session date/time
* Branch/location
* Teacher-student session mapping
Admin should be able to filter attendance by:
* Teacher
* Student
* Branch
* Date
* Week
* Month
Example:
> Show how many therapy sessions a particular student attended, on which dates and with which teacher.
**Important:** Developer should have experience integrating third-party hardware/API systems. eSSL integration documentation/API access will be provided by the client/vendor.
---
### 3. Product Inventory & Product Billing
The clinic also sells products such as hearing aids and related products.
#### Inventory Management
Inventory manager should be able to manage:
* Product name
* Brand
* Product ID
* Serial number where applicable
* Purchase price
* Selling price
* Stock
* Product category
* Product status
#### Product Billing
Billing operator should be able to:
* Search/select products
* Automatically retrieve product information from inventory
* Generate product invoices
* Record buyer details
* Record mobile number/contact details
* Record payment
* Print invoice
* Automatically update inventory after sale
Product sales should be linked with the corresponding inventory/product ID.
---
### 4. Public Clinic Website
A modern responsive public-facing website is required.
It should include:
* Clinic introduction
* Services
* About section
* Campaigns
* Images/videos
* Branch/location information
* Contact information
* Appointment enquiry form
The appointment form should:
1. Collect visitor information
2. Store the enquiry in the database
3. Send an email notification to the clinic
4. Allow clinic staff to contact the person manually
There should also be a **Login** option for authorized staff/admin users.
---
### 5. Admin Panel
The admin panel will be the central management system.
Admin should have access to:
* Overall organization data
* Branch-wise data
* Users
* Roles and permissions
* Patients
* Billing
* Payments
* Inventory
* Product sales
* Attendance
* Therapy sessions
* Appointments
* Financial reports
* Analytics
* Audit logs
The admin should have higher privileges than other users.
If a receptionist or other staff member enters incorrect billing/data, **only authorized admin users should be able to correct or modify sensitive records**.
Important changes should ideally be recorded in an **audit log**.
---
## Financial Reports
Admin should be able to generate:
* Daily reports
* Weekly reports
* Monthly reports
* Yearly reports
* Branch-wise reports
* Overall reports
* Service-wise revenue
* Product sales revenue
* Payment-mode-wise reports
For example:
```text
Registration Revenue
Counselling Revenue
Therapy Revenue
Product Sales
Other Services
-------------------
Total Revenue
```
Reports should include charts/analytics where appropriate and should be **printable/exportable**.
---
## Attendance Reports
Admin should be able to see:
* Teacher-wise sessions
* Student-wise sessions
* Weekly attendance
* Monthly attendance
* Branch-wise attendance
* Teacher/student history
* Therapy session history
Example:
> Student X attended 18 therapy sessions in August with Teacher Y.
---
## Role-Based Access Control
The system should support different roles such as:
* Super Admin
* Admin
* Branch Manager
* Receptionist
* Inventory Manager
* Product Billing Operator
* Teacher/Staff
Each role should only have access to the functions required for that role.
Authorization must be implemented at the **backend/API level**, not only by hiding frontend menus.
---
## Multi-Branch Support
The clinic has multiple branches.
The system must support:
```text
Organization
├── Branch A
├── Branch B
├── Branch C
└── ...
```
Admin should be able to view:
* Overall organization data
* Individual branch data
Billing, inventory, attendance and other relevant records should be associated with the appropriate branch.
---
## Printing
Invoices generated from billing modules should be printable directly from the respective dashboard.
Printing is required for:
* Clinic/service bills
* Product bills
* Financial reports
* Other relevant reports
Printer compatibility should be discussed based on the client's actual printer hardware.
---
## Suggested Technology Stack
We are open to technically sound alternatives, but the preferred stack is:
**Frontend**
* Next.js
* TypeScript
* Tailwind CSS
* shadcn/ui
**Backend**
* Node.js
* Express.js
* TypeScript
* REST APIs
**Database**
* PostgreSQL
* Prisma ORM
**Authentication**
* Secure session-based authentication
* RBAC/permission system
**Infrastructure**
* AWS preferred
**Biometric**
* eSSL F22 integration through the supported eSSL software/API/middleware
---
## Important Development Requirements
This is a **real-world production deployment**, not a demo/college project.
Developer should focus on:
* Clean architecture
* Secure authentication
* Proper RBAC
* Database integrity
* Transaction-safe billing
* Inventory consistency
* Audit logs
* API security
* Input validation
* Error handling
* Database backups
* Production deployment
* Documentation
* Maintainable code
The project should be structured so that another developer/team can maintain it after completion.
---
## Expected Deliverables
The selected freelancer/team will be expected to provide:
* Complete frontend
* Complete backend/API
* PostgreSQL database
* Admin panel
* Reception dashboard
* Inventory dashboard
* Product billing dashboard
* Attendance/therapy module
* Biometric integration
* Public website
* Authentication & RBAC
* Financial reports
* Printable invoices/reports
* Production deployment
* Database setup/migrations
* API documentation
* Source code
* Deployment documentation
* Basic administrator/user documentation
* Testing and bug fixing before handover
---
## Ideal Freelancer
Looking for a developer/team with experience in:
* Full-stack web application development
* Next.js/React
* Node.js/Express
* PostgreSQL
* ERP/CRM systems
* Billing/payment systems
* Inventory management
* Role-based access control
* REST APIs
* Third-party hardware/API integrations
* Biometric attendance systems
* AWS deployment
* Production database design
**Previous experience with ERP, healthcare/clinic management, POS, billing or biometric systems will be a strong advantage.**
---
### Project Type
**Full-stack web application / ERP**
### Target
**Production deployment for a multi-branch clinic**
### Engagement
**Fixed-price project preferred**, with milestones for design, development, integration, testing and deployment.
**Please include in your proposal:**
1. Similar ERP/CRM projects you have built
2. Experience with biometric/eSSL integrations
3. Proposed technology stack
4. Estimated timeline
5. Fixed project cost
6. Post-development warranty/bug-fix period
7. Examples/GitHub/portfolio of relevant work
**Note:** The detailed functional requirements, workflows and database requirements will be finalized with the selected developer before development begins.
### Project Title
**Multi-Branch Clinic ERP & Management System with Billing, Inventory, Biometric Attendance & Admin Dashboard**
### Project Overview
We are looking for an experienced **Full-Stack Developer / Development Team** to build a **production-ready web-based ERP system for a multi-branch clinic**.
The system will centralize clinic operations including **patient registration, billing, payments, product inventory, product sales, therapy attendance, biometric integration, appointment enquiries, financial reporting, branch-wise analytics and role-based access control**.
The application will consist of a **public clinic website + secure ERP dashboards + admin panel**.
---
## Main Modules
### 1. Patient Registration & Clinic Billing
A receptionist should be able to:
* Register new patients/clients
* Search and manage existing patients
* Create bills for:
* Registration
* Counselling
* Therapy
* Other clinic services
* Record payment methods such as:
* Cash
* UPI
* QR
* NEFT
* Other required payment modes
* Generate and print invoices
* Store complete billing and payment records
* View previous transactions
---
### 2. Biometric Attendance & Therapy Management
The clinic uses **eSSL F22 biometric devices** for attendance.
The system should integrate with the biometric device/software so that attendance/punch data can be synchronized with the ERP.
The system should maintain:
* Teachers
* Students/patients
* Therapy sessions
* Teacher attendance
* Student attendance
* IN/OUT time
* Session date/time
* Branch/location
* Teacher-student session mapping
Admin should be able to filter attendance by:
* Teacher
* Student
* Branch
* Date
* Week
* Month
Example:
> Show how many therapy sessions a particular student attended, on which dates and with which teacher.
**Important:** Developer should have experience integrating third-party hardware/API systems. eSSL integration documentation/API access will be provided by the client/vendor.
---
### 3. Product Inventory & Product Billing
The clinic also sells products such as hearing aids and related products.
#### Inventory Management
Inventory manager should be able to manage:
* Product name
* Brand
* Product ID
* Serial number where applicable
* Purchase price
* Selling price
* Stock
* Product category
* Product status
#### Product Billing
Billing operator should be able to:
* Search/select products
* Automatically retrieve product information from inventory
* Generate product invoices
* Record buyer details
* Record mobile number/contact details
* Record payment
* Print invoice
* Automatically update inventory after sale
Product sales should be linked with the corresponding inventory/product ID.
---
### 4. Public Clinic Website
A modern responsive public-facing website is required.
It should include:
* Clinic introduction
* Services
* About section
* Campaigns
* Images/videos
* Branch/location information
* Contact information
* Appointment enquiry form
The appointment form should:
1. Collect visitor information
2. Store the enquiry in the database
3. Send an email notification to the clinic
4. Allow clinic staff to contact the person manually
There should also be a **Login** option for authorized staff/admin users.
---
### 5. Admin Panel
The admin panel will be the central management system.
Admin should have access to:
* Overall organization data
* Branch-wise data
* Users
* Roles and permissions
* Patients
* Billing
* Payments
* Inventory
* Product sales
* Attendance
* Therapy sessions
* Appointments
* Financial reports
* Analytics
* Audit logs
The admin should have higher privileges than other users.
If a receptionist or other staff member enters incorrect billing/data, **only authorized admin users should be able to correct or modify sensitive records**.
Important changes should ideally be recorded in an **audit log**.
---
## Financial Reports
Admin should be able to generate:
* Daily reports
* Weekly reports
* Monthly reports
* Yearly reports
* Branch-wise reports
* Overall reports
* Service-wise revenue
* Product sales revenue
* Payment-mode-wise reports
For example:
```text
Registration Revenue
Counselling Revenue
Therapy Revenue
Product Sales
Other Services
-------------------
Total Revenue
```
Reports should include charts/analytics where appropriate and should be **printable/exportable**.
---
## Attendance Reports
Admin should be able to see:
* Teacher-wise sessions
* Student-wise sessions
* Weekly attendance
* Monthly attendance
* Branch-wise attendance
* Teacher/student history
* Therapy session history
Example:
> Student X attended 18 therapy sessions in August with Teacher Y.
---
## Role-Based Access Control
The system should support different roles such as:
* Super Admin
* Admin
* Branch Manager
* Receptionist
* Inventory Manager
* Product Billing Operator
* Teacher/Staff
Each role should only have access to the functions required for that role.
Authorization must be implemented at the **backend/API level**, not only by hiding frontend menus.
---
## Multi-Branch Support
The clinic has multiple branches.
The system must support:
```text
Organization
├── Branch A
├── Branch B
├── Branch C
└── ...
```
Admin should be able to view:
* Overall organization data
* Individual branch data
Billing, inventory, attendance and other relevant records should be associated with the appropriate branch.
---
## Printing
Invoices generated from billing modules should be printable directly from the respective dashboard.
Printing is required for:
* Clinic/service bills
* Product bills
* Financial reports
* Other relevant reports
Printer compatibility should be discussed based on the client's actual printer hardware.
---
## Suggested Technology Stack
We are open to technically sound alternatives, but the preferred stack is:
**Frontend**
* Next.js
* TypeScript
* Tailwind CSS
* shadcn/ui
**Backend**
* Node.js
* Express.js
* TypeScript
* REST APIs
**Database**
* PostgreSQL
* Prisma ORM
**Authentication**
* Secure session-based authentication
* RBAC/permission system
**Infrastructure**
* AWS preferred
**Biometric**
* eSSL F22 integration through the supported eSSL software/API/middleware
---
## Important Development Requirements
This is a **real-world production deployment**, not a demo/college project.
Developer should focus on:
* Clean architecture
* Secure authentication
* Proper RBAC
* Database integrity
* Transaction-safe billing
* Inventory consistency
* Audit logs
* API security
* Input validation
* Error handling
* Database backups
* Production deployment
* Documentation
* Maintainable code
The project should be structured so that another developer/team can maintain it after completion.
---
## Expected Deliverables
The selected freelancer/team will be expected to provide:
* Complete frontend
* Complete backend/API
* PostgreSQL database
* Admin panel
* Reception dashboard
* Inventory dashboard
* Product billing dashboard
* Attendance/therapy module
* Biometric integration
* Public website
* Authentication & RBAC
* Financial reports
* Printable invoices/reports
* Production deployment
* Database setup/migrations
* API documentation
* Source code
* Deployment documentation
* Basic administrator/user documentation
* Testing and bug fixing before handover
---
## Ideal Freelancer
Looking for a developer/team with experience in:
* Full-stack web application development
* Next.js/React
* Node.js/Express
* PostgreSQL
* ERP/CRM systems
* Billing/payment systems
* Inventory management
* Role-based access control
* REST APIs
* Third-party hardware/API integrations
* Biometric attendance systems
* AWS deployment
* Production database design
**Previous experience with ERP, healthcare/clinic management, POS, billing or biometric systems will be a strong advantage.**
---
### Project Type
**Full-stack web application / ERP**
### Target
**Production deployment for a multi-branch clinic**
### Engagement
**Fixed-price project preferred**, with milestones for design, development, integration, testing and deployment.
**Please include in your proposal:**
1. Similar ERP/CRM projects you have built
2. Experience with biometric/eSSL integrations
3. Proposed technology stack
4. Estimated timeline
5. Fixed project cost
6. Post-development warranty/bug-fix period
7. Examples/GitHub/portfolio of relevant work
**Note:** The detailed functional requirements, workflows and database requirements will be finalized with the selected developer before development begins.
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