Coaching Team Executive Assistant

Role: Coaching Team Executive Assistant

Location: Remote (overlap with US mornings)

Type: Full-Time (Flexible)

About Purple Circle
At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.
Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.
Who We Are Hiring For...
We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.
This is not a glorified scheduling or note-taking role, we already have AI for that.
Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.
This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.
What We Offer

Daily exposure to how top-performing coaching businesses operate behind the scenes

Opportunity to collaborate directly with our CEO, coaching team, and high-level clients

Growth path into program management or product operations

Be part of a mission-driven culture with ambitious goals and deep impact

You Might Be The One We're Looking For If You...

Have strong operational thinking and know how to break big ideas into systems

Are resourceful, independent, and able to find your own answers

Can write clearly and confidently in English

Genuinely care about helping others succeed
Think like a product manager, but love the speed of startup life

Have 2+ years of experience in operations, coaching support, or executive assistance

Here Are Some Of The Responsibilities You Will Have...
Operations & Client Management

Track where each client is within our coaching program

Help coaches identify member progress, stuck points, and milestone completions

Manage client-facing logistics like scheduling sessions and reminders

Organize notes, follow-ups, and back-end tracking after group calls

Process Building & Execution

Turn messy systems into repeatable processes and SOPs

Build internal resources and trackers to help coaches operate more efficiently

Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?"

Product & Project Support

Support creation of new tools (like GPT-based call analyzers) to save coaching time

Run mini research or product improvement projects that improve our delivery

Coordinate with external contractors or freelancers (e.g., editors, designers)

Strategic Thinking & Creative Input

Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)

Suggest and test improvements to client experience based on data or feedback

Help clients with lead generation diagnostics and campaign improvement ideas

What Success Looks Like

Coaching team members feel supported and able to focus on coaching, not logistics

You catch issues before they become problems (e.g. missed deadlines, scheduling gaps)

Clients feel seen, supported, and tracked through every step of their journey

Mini-projects are completed on time and with care, without needing micromanagement

Benefits

Get higher compensation compared to the local average.

Decide where you work (work from home, from Penghu, wherever).

Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.

Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.

Requirements

Excellent written and verbal communication in English

Able to work remotely and asynchronously, with a strong internal drive

Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT

(Bonus) Familiar with the coaching, online education, or service business space

Bonus Points If You

Have worked on a coaching or consulting team before

Know how to analyze user journeys or lead conversion funnels

Enjoy building automations or streamlining systems

Can assist in light content creation, editing, or marketing campaign setup

Here Is What Our Culture Is Like

Our Founder - Davis speaking at DCBKK

Example of our member live events - Tulum 2025

Where Do I Apply?
MUST Submit your application here: Link to Apply

Your resume

A short video (