Administrative Assistant

This is a remote position.
Our client is looking for a highly organized and proactive Administrative Assistant to support daily operations, vendor coordination, scheduling, and administrative workflows in a fast-paced remote environment. They operate within the design and project services industry and have continued to grow their reputation in recent years through client-focused solutions, streamlined operations, and strong project execution.
This opportunity is ideal for someone who enjoys staying ahead of tasks, communicating confidently with vendors and clients, and creating organized systems that improve efficiency. The ideal candidate is detail-oriented, independent, and comfortable managing multiple priorities while maintaining a professional and solutions-driven mindset.
Responsibilities
Manage day-to-day administrative and office support tasks remotely

Categorize transactions and maintain organized records within QuickBooks Online

Conduct vendor and project follow-up through phone calls and email communication

Coordinate calendars, meetings, and appointment scheduling

Assist with travel coordination, reservations, and itinerary planning

Organize and maintain Google Drive files and documentation

Build and edit presentations using Google Slides or Canva

Support social media scheduling and follow-up activities

Communicate professionally with vendors, clients, and internal stakeholders

Proactively identify pending tasks and follow through independently

Assist with additional operational and administrative tasks as needed

Requirements

Previous experience in administrative support, virtual assistance, or office coordination

Strong written and verbal English communication skills

Experience using QuickBooks Online for transaction categorization

Ability to manage multiple responsibilities with minimal supervision

Strong organizational and time management abilities

Comfortable handling phone and email communication professionally

Experience with scheduling, calendar management, and travel coordination

Ability to work independently and anticipate team needs proactively

Strong attention to detail and problem-solving skills

Qualifications
Experience working in remote environments preferred

Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides

Experience with presentation creation tools such as Canva or Google Slides

Exposure to tools like Houzz Pro is considered a plus

Strong follow-up and communication skills with vendors and external contacts

Professional, assertive, and proactive personality

Forward-thinking mindset with the ability to stay ahead of deadlines and priorities

Reliable internet connection and home office setup

Benefits

Part-time remote opportunity with potential to transition into a full-time role

100% remote work environment

Flexible and collaborative work culture

Opportunity to work closely with leadership and support operational growth

Exposure to administrative, project coordination, and business operations functions

Originally posted on Himalayas